top of page
Dave Constine

What to Expect When Working with a Live Event Production Company: A Guide by Show-Me Live Event Production

Planning a live event is an exciting endeavor, but it can also be complex. Whether it’s a corporate function, fundraiser, benefit gala, or private celebration, partnering with a trusted live event production company can help bring your vision to life seamlessly.



At Show-Me Live Event Production in Kansas City, MO, we specialize in providing white-glove service to ensure your event is unforgettable.


With over 39 years of experience, our dedicated professionals work hand-in-hand with you from start to finish, offering top-tier video, sound, lighting, decor, and turnkey production solutions. Here’s what to expect when working with Show-Me.


1. Initial Inquiry: Understanding Your Needs

Your journey with us begins with a simple call or email. During this first conversation, we take the time to understand your event goals, gathering key information such as:

  • Event type and date

  • Venue location

  • Estimated number of attendees

  • Preliminary production needs (audio, video, lighting, decor)

This initial stage is about getting to know your vision so we can begin crafting a tailored plan to meet your event’s specific needs.


2. Consultation: Tailored Event Design

Next, we schedule a one-on-one consultation. Whether it’s in person, over the phone, or via video call, this in-depth meeting allows us to dive deeper into your event’s details and goals. We work closely with you to ensure every aspect of the event aligns with your vision, covering key areas like:

  • Event Theme and Atmosphere: Whether you have a clear concept or need creative guidance, we ensure the event design supports your overall vision and branding.

  • Venue Setup: Discussing the logistics and layout of your venue allows us to craft a production design that maximizes the space for lighting, sound, and visual effects.

  • Budget Considerations: We work with you to create a customized production plan that stays within your financial parameters while ensuring top-quality results.

  • Event Timeline: We coordinate the setup, rehearsals, and live event production based on your event schedule, ensuring everything runs smoothly and on time.


3. White-Glove Service: Dedicated Professionals at Your Side

At Show-Me, we pride ourselves on delivering white-glove service. This means you’ll work with dedicated professionals who manage every detail with the utmost care and attention. From the initial planning stages through the live event, our team is with you every step of the way.

  • Personalized Attention: You will be paired with an experienced event producer who acts as your primary point of contact throughout the entire process. We take care of the intricate details, so you can focus on your guests and overall experience.

  • Collaborative Planning: We collaborate closely with you, as well as any additional vendors or stakeholders, to ensure all aspects of the event are perfectly aligned.

  • Hands-On Expertise: Our technical teams are experts in audio, video, lighting, and decor, and they are fully committed to ensuring that every component of the event meets your expectations.



4. Event Production: Seamless Execution

As your event approaches, the Show-Me team handles all pre-production logistics, ensuring that every element is ready for the big day. This includes:

  • Site Inspections: We visit your venue ahead of time to assess any technical requirements and finalize the event layout.

  • Coordination with Vendors: Our team liaises with other vendors (catering, entertainment, etc.) to ensure smooth collaboration and integration across all event components.

  • Rehearsals: For larger events such as conferences or galas, we schedule rehearsals to fine-tune audio, video, lighting, and any special elements, ensuring flawless execution.



5. Event Day: Attention to Every Detail

On the day of your event, you can count on Show-Me’s team to handle every aspect with precision and care:

  • Setup: Our crew arrives early to meticulously set up all production elements, including sound systems, video displays, lighting rigs, and decor. Every detail is double-checked to ensure it’s perfect before your guests arrive.

  • Live Production Management: Throughout the event, our professionals remain on-site, overseeing all technical elements, from lighting transitions and sound engineering to live video streaming and presentations. We handle everything behind the scenes so you can focus on enjoying your event.

  • On-the-Spot Adjustments: We know that live events can be unpredictable. That’s why we’re always prepared to make adjustments on the fly, ensuring your event runs smoothly from start to finish.


6. Post-Event Wrap-Up and Debrief

Once your event concludes, we efficiently manage all breakdown and cleanup tasks, leaving the venue just as we found it. In addition, we’ll follow up with a post-event debrief to review what went well and discuss any improvements for future events. This ensures a continual process of refinement, guaranteeing even more successful events moving forward.



7. Why Choose Show-Me Live Event Production?

At Show-Me, we know that no two events are alike, which is why we focus on providing personalized, hands-on service. Our white-glove approach means that from concept to completion, your dedicated team will work with you to ensure every detail is flawlessly executed. With nearly four decades of experience, Show-Me is trusted by clients across the country to deliver stunning, impactful events.


For more information about how we can help bring your next event to life, contact Show-Me Live Event Production in Kansas City today! Call us at 816-358-8700.


Comments


bottom of page